Fair Hiring & Responsible Use
Hiregrove is designed to organize hiring rather than automate employment decisions. The rules below are part of the product's intended use.
Human responsibility
The hiring organization decides what qualifications matter, reviews candidate information, and remains accountable for its employment practices. A workflow is not a substitute for human review.
Prohibited automated filtering
Automated filtering that discriminates is prohibited. Hiregrove must not be marketed as a tool that automatically excludes people because of protected characteristics or proxies for protected characteristics, or as an AI system that makes hiring decisions.
Structured scorecards
Scorecards provide shared prompts and fields for consistent interviews and debriefs. They support evidence-based discussion; they do not generate an automatic hiring verdict. Teams should review the underlying evidence and relevant context.
Candidate experience
Candidates should receive accurate role information, clear instructions, and an appropriate contact route. Careers pages should not imply that a person was rejected solely by an opaque automated process.
Data rights
Candidate data belongs to the hiring organization and must be handled under applicable privacy laws, including GDPR deletion requests where applicable. The organization should maintain appropriate retention, access, correction, and deletion processes.
Policy administration
This responsible-use policy should be reviewed with the organization's employment counsel or compliance team where appropriate. Different jurisdictions can impose different requirements for selection procedures, recordkeeping, accessibility, notices, and automated decision systems. A production implementation should test candidate-facing experiences with representative users, document the purpose of each hiring field, and provide a route for candidates or staff to raise concerns about discrimination, accessibility, or data handling.
Teams should periodically review whether their criteria are job-related, consistently applied, and understandable to decision makers. Documentation should support human review rather than conceal the basis for a decision.